OFFICIAL RULES OF THE PROMOTIONAL CAMPAIGN

"Julius Meinl Meet with a Poem"

SECTION 1. ORGANIZER OF THE PROMOTIONAL CAMPAIGN

 

1.1. The “Julius Meinl Meet with a Poem” promotional campaign (hereinafter referred to as the “Campaign”) is organized by Julius Meinl Industrieholding, with the offices in Julius-Meinl-Gasse 3-7, 1160 Vienna, registered with the Trade Registry under number 102559y, tax code: ATU 41214501, hereinafter referred to as the “Organizer”, through the agency S.C. BV. McCann-Erickson S.R.L., with the registered office in Bucharest, 18 Jules Michelet St., District 1, registered with the Trade Register under number: RO 8084031, being registered as personal data controller under no. 6353, hereinafter referred to as the “Agency”.

1.2. The decision as to the performance of the Campaign according to the regulation herein (hereinafter referred to as the “Official Rules”) is final and binding to all participants. The Organizer reserves the right to amend or change these Official Rules, by drafting an addendum to this regulation. Such amendments will be effective as of the date when these are published on the Campaign website, or any other data set out under the addendum.

 

SECTION 2. VENUE AND TERM OF THE PROMOTIONAL CAMPAIGN

 

2.1. The campaign shall take place within the period 1 October 2018, between 00:01 am and 11:59 pm local time in each of the participating countries, in accordance with the provisions of this document presented as the Official Rules.

The promotional campaign shall take place in two stages: the first stage shall take place on 1 October 2018, according to the details mentioned in art. 4.1 in the locations mentioned in Appendix 3 to these Rules, and the second stage, involving the registration of the poems on the website meinlcoffee.com, shall take place on the 1st of October 2018, between 00:01 am and 11:59 pm local time in each of the participating countries, in accordance with the provisions of this document presented as the Official Rules.

 

 

SECTION 3. ELIGIBILITY

 

3.1. The Campaign is open to all individuals with the domicile/address on the territory of one of the [sic!] listed in Annex no. 1 (hereinafter referred to as “Participants”) who are at least 18 years of age on the date on which the Campaign begins, who completely and in full consent accept the provisions of these Rules.

3.2. The following individuals are not eligible for participation in the Campaign: JULIUS MEINL employees, employees of agencies involved, and of all JULIUS MEINL distributors, as well as their family members (children, parents, brothers/sisters, spouse).

3.3. Participation in this Campaign imposes full, express and unequivocal knowledge and acceptance of these Official Rules.

 

SECTION 4. MECHANICS OF THE PROMOTIONAL CAMPAIGN

 

4.1. To register for the CampaignParticipants are required to meet the following conditions:

  • have the right to participate pursuant to the provisions of Article 3 above;
  • registration shall be made exclusively during the Campaign period provided under article 2 above;
  • the participants are required to be present at one of the venues selected by the Organizer, mentioned in the Appendix 3- according to their opening hours, on 01 October 2018 [sic!], between 00:01 AM and 11:59 PM (local time) of each of the 20 countries.
  • The participants are required to write a poem of their own on 01 October 2018, which they will photograph and post on the Julius Meinl com website, in the Campaign dedicated section. The poem shall be written on a sheet of paper with the inscription „Julius Meinl Meet with a Poem”, which is to be handed over to them by a representative of the Organizer, in the respective venue. The following contact data shall be also filled in on the same sheet of paper: surname, first name, city/town and signature.

By signing off this sheet of paper, participants thereby represent that the poem is a personal creation, that the lyrics are original, and they hold all statutory rights on such lyrics, and, therefore, there are not other individuals who would hold any rights on the lyrics presented. Participants may not register a poem which is not original, or which can amount to an infringement of copyright or of any other applicable statutory right.

  • The participants must register their poem on the 1st of October 2018, on the com website, in the Campaign section, as follows:

– by uploading a photo of the music sheet for the Organizer to be able to see the written poem. Such image should be clear enough to allow the Organizer to read the entire content of the poem;

– by filling in the following information: surname, first name, e-mail, phone number, age;

– by ticking the box to agree with the Terms and Conditions of the Campaign;

– by ticking the boxes next to the following specifications: “By uploading by poem captured in this image, I hereby represent that the poem is my own creation, and that the lyrics presented are original, that I hold all statutory rights thereon, and no rights of other persons or entities are thus infringed, including, but without limitation to, any copyright.”

 

  • The supplies, i.e. the pens and the paper for the registration of the poem in the Campaign shall be provided by the representative of the Organizer at the venue of participation.

 

4.3 The Organizer reserves the right to not consider the entries:

 

  • which do not meet the requirements imposed under the relevant legislation or which are illegal, dangerous, malicious, slanderous, obscene, pornographic or vulgar, defamatory, racist or xenophobic, or infringe any copyright, nor any comments which may be considered as inciting to criminal or illegal acts;
  • the text of which incite to discrimination based on race or ethnic origin, religion, disability, age or sexual orientation, or is humiliating or degrading to these categories;
  • the text of which do not meet the participation requirements: lyrics which are not original and have been copied from, and belong to other authors.
  • do not meet all the conditions under art. 4.1
  • are considered inacceptable, at the Organizer’s discretion.

 

 

SECTION 5. PRIZES OF THE PROMOTIONAL CAMPAIGN

 

5.1. Within this promotional Campaign, the awards consist in that the “Poem written by the participant will be turned into a song”. The awards given have no commercial value.

 

 

5.2. Each award consists in:

 

Turning the written poem into a song. The song will only be broadcast online. The winners shall waive all their copyrights, free of charge, and shall declare on their own responsibility that the poem they registered for the campaign is their own original work and it has not been used and taken over from other sources. The song will be broadcast online for 6 months, from 1st of November 2018, and the winner hereby commits to approve the song sharing by the Organizer after the 6 months have expired.

 

 

SECTION 6. PROCEDURE OF PRIZE AWARDING AND WINNER VALIDATION

 

6.1. Prize Awarding

The Campaign prizes will be granted by jury decision and shall comprise of 2 stages.

 

Selection of the poems entered in the Campaign shall be done as follows:

 

First stage – Selection of the poem from each participating country

 

Once the Campaign is over, all the poems entered pursuant to art. 4.2 will be deemed valid, and the representatives of the branch offices of the Organizer in each country listed in Addendum no. 1 will have access to the entries from their country, during 1st of October 2018. In each country listed in Annex no. 1, a jury formed of two representatives of Julius Meinl shall select, before 9th of October 2018, 06:00 PM UTC +0, a single poem to advance to the next stage, by applying the evaluation criteria below.

 

Each country listed in Annex 1 shall have to submit the winning poem to the headquarters of the Organizer in Austria before 9th of October 2018, 06:00 PM UTC +0, to start the second selection stage. All the poems advanced to the second selection stage will be translated into English.

 

 

Second stage – Top 6 selected poems

 

Before 18th of October 2018, between 09:00 AM – 06:00 PM UTC +0, the representative of Julius Meinl in the headquarters shall perform the final judging, on the basis of the criteria below, and select 6 winners, that is 6 winning poems from the 20 poems from the countries participating in the Campaign.

 

Winning poems will be announced on www.meinlcoffee.com 01 November 2018.

 

Both judging stages imply scoring each criterion with 1 to 5 points, and the final score shall be the sum of points scored to the 6 evaluation criteria applied by the jury as bellow.

 

Judging Criteria:

 

  • Originality and creativity of the chosen theme;
  • Coherent expression;
  • Impact of the poem and the ideas therein;
  • There are no writing or grammar errors in the text;
  • The text shall not contain vulgar or offensive elements;
  • The text shall not contain any other registered or unregistered marks;

 

The lyrics of the 6 winning poems, after validation of the winners, will be used by the Organizer in various communication channels and media materials.

 

6.2. Contacting, Validation and Delivery of the Prizes

 

The winners will be announced between 19-20 October 2018, 08:00 AM UTC +0 and 04:00 UTC +0 2018.

Winners shall be announced by phone and/or e-mail, in English and/or in their native language.

The Organizer shall attempt to contact the winner not more than 2 times by phone, and not more than 2 times by e-mail, in the period and interval mentioned in the above paragraph. In the event that the winner replies to none of the attempts made to contact them, the winner concerned shall be declared invalidated, and loose the rights to the prize.

 

The validation process consists of:

  • Observance of the conditions laid down under Section 3;
  • Confirmation by the winning participants of their contact data and submission by e-mail of a scanned copy of an ID document to a contact address communicated by the Organizer before 21 October 2018, 16:00 , UTC +0
  • Confirmation, before 21 October 2018, 11:59 PM UTC +0, of the originality of the poem entered by sending to the e-mail address communicated by the Organizer a signed acceptance statement based on the template in Annex 2. In this statement the participant:
  • Represents that the poem presented is his/her own creation, and that he/she holds all statutory rights over its verses, meaning no rights of other persons or entities are thus infringed, including, without limitation, any copyright.
  • He/she gives his/her permanently and irrevocably agrees that the Organizer, Julius Meinl Industrieholding GmbH, and any other and all the third parties indicated by the Organizer may use the recorded poem at any given time and may reproduce or publish the poem on any media (e.g. online) platform for any purpose, commercial or non-commercial, including, in particular, without limitation, the sale of the organizer’s products and services.
  • All granted rights may be transferred to any third party, upon the Organizer’s decision, without prior notice to the participant.
  • This award acceptance statement will be sent by the Organizer in English. The responsibility for the translation of the consent into the national language, where the winner does not understand English, is incumbent to the winner. The signed copy of the consent, which needs to be submitted by the winner by the 21th of October 2018 04:00 PM UTC +0 shall be in English, the one sent by the Organizer.

 

Once the Organizer receives the documents required for validation before 21st of October 2018, 11:59 PM UTC +0, the participant shall be validated.

 

In the event that the Organizer does not receive the necessary documents before 21 October 2018, 16:00 UTC +0, the participant shall be invalidated and will loose the prize, WITH NO LIABILITY WHATSOEVER ON THE PART OF THE ORGANIZER. The Organizer shall not grant the prize anymore.

Any error and/or omission in the personal data supplied to the Organizer implies no liability whatsoever for the latter, as the accuracy of the contact data supplied by Participants is their responsibility. The Organizer shall not be liable in the event that a winning participant cannot be contacted due to an incorrect, incomplete, unregistered etc. phone number/e-mail address, or the winner does not pick up the phone call and does not reply the e-mail by 20 October 2018, 11:59 PM UTC +0.

 

 

SECTION 7. LIABILITY

 

7.1. The Campaign Organizer shall grant the prize only to that winner who participated in the Campaign, subject to observance as such of the provisions under these Official Rules.

7.2. The Organizer and the other entities involved in the Campaign will assume no liability whatsoever for, nor will they be involved in any way in any disputes concerning ownership of the prizes once these are granted. No dispute regarding ownership of the prizes shall influence the principle according to which the Campaign Organizer grants the prize to the individual who observes the provisions of these Official Rules.

7.3. When the Organizer finds that, subsequent to handing-over of the prize, the winning Participants have not met all of the requirements stipulated under these Official Rules, the Organizer reserves the right to invalidate them (with the consequence of not handing-over the prize to them), and to request restoration to the previous situation, by re-coming into possession of the prize already handed-over, or the equivalent amount thereof, plus any expenses incurred by the Organizer, if any. In these circumstances, the Organizer shall not be liable, nor shall it owe any damages for such loss.

7.4. The Organizer is under no obligation whatsoever to exchange any correspondence in connection with non-winning claims which occurs after the end of this Campaign.

7.5. The Organizer shall be entitled to take all necessary measures in case of attempted fraud, abuse or any other attempts that might affect the image, or the costs of this Campaign.

7.6. Should any individual be identified as having influenced or facilitated the winning of prizes, the Organizer shall be entitled to take legal proceedings against the relevant individuals, based on the available evidence. Any intention to influence the Campaign’s results shall lead to elimination of the respective Participant from the Campaign.

 

SECTION 8. DATA CONFIDENTIALITY

 

By registering for the “Julius Meinl Meet with a Poem” Campaign the Participants agree and commit to observe the mandatory provisions of these Rules.

 

The information regarding personal data processing can be found in Annex 4 hereto

 

SECTION 9. TERMINATION OF THE CAMPAIGN

9.1. This Campaign may end in case of a force majeure* event, including the Organizer’s impossibility to continue, for reasons beyond its control.

*Force majeure, defined as the unforeseeable and insuperable event occurred after the coming into force of these Official Rules and that prevents the party/parties from fulfilling, in full or in part, their contractual duties, shall release of the liability of the party claiming it, during the existence of the Force Majeure event, provided this is confirmed by the Chamber of Commerce and Industry of Romania.

9.2. Should a Force Majeure event, including the Organizer’s impossibility for reasons beyond its control, prevent or delay, in full or in part, application of the Official Rules and continuation of the Campaign, the Organizer shall be released of liability in connection with performance of its obligations during the period when such performance is prevented or delayed, according to Art.1082 and 1083 of the Civil Code. Should Force Majeure be claimed, the Organizer is under the obligation to inform the Participants in the Campaign of the occurrence thereof within 5 business days since occurrence of the Force Majeure event.

 

 

SECTION 10. DISPUTES

10.1. Any potential disputes that might arise between the Organizer and the Participants to this Campaign will be settled amicably, failure which the disputes will be referred for settlement to the Romanian courts of jurisdiction in Romania.

10.2. The Organizer is entitled to take all available actions in case of any attempts of fraud, abuse or similar against the system that are liable to impair the image or affect the costs this Campaign.

10.3. Should any individual be identified as having influenced or facilitated the winning of prizes, the Organizer shall be entitled to take legal proceedings against the relevant individuals, based on the available evidence.

SECTION 11. OFFICIAL RULES

11.1. By registering for this Campaign, the participants agree to observe and comply with all provisions, terms and conditions hereunder. The Campaign participation/performance Regulation may be accessed, free of charge, in English, by all applicants, via the Campaign website, meinlcoffee.com, in the Campaign dedicated Section, or may be requested by means of a written and dated request sent to juliusmeinl@mhmr.ro

11.2. The Organizer reserves the right to amend or change these Official Rules with, the amendments to be made public at least 24 hours before the envisaged date thereof.

 

 

Annex 1

to the Official Rules of the Promotional Campaign

“Julius Meinl Meet with a Poem”

 

LIST OF COUNTRIES PARTICIPATING IN THE CAMPAIGN

No. Country
1 Romania
2 Russia
3 Italy
4 Hungary
5 Croatia
6 Poland
7 Slovenia
8 Moldova
9 Germany
10 Austria
11 Turkey
12 Latvia
13 UK
14 Georgia
15 Bulgaria
16 Ukraine
17 USA
18 Czech
19 Slovakia
20 Serbia


Appendix 2

to the Official Rules of the Promotional Campaign

 “Julius Meinl Meet with a Poem”

WINNER’S STATEMENT 

 

Annex 3

to the Official Rules of the Promotional Campaign

 “Julius Meinl Meet with a Poem”

 

LIST OF PARTICIPATING VENUES

ADDENDUM TO

to the Official Regulation of the Promotional Campaign

“Julius Meinl Meet with a Poem”

Campaign period: 1 October 2018, from 00:01 to 23:59

The Official Regulation of the Promotional Campaign “Julius Meinl Meet with a Poem” shall be amended as follows:

 

SECTION 12. THE PRIZES AND PRIZES AWARDING PROCEDURE shall read as follows:

12.1. Prize Awarding

The Campaign prizes shall be awarded by jury decision, in 2 stages.
The selection of the poems entered in the Campaign shall be done as follows:

First stage – Selection of the poem from each participating country

Once the Campaign is over, all the poems entered pursuant to art. 4.1 will be deemed valid, and the representatives of the branch offices of the Organizer in each country listed in Addendum no. 1 will have access to the entries from their country on 01 October 2018. In each country listed in Annex no. 1, a jury formed of two representatives of Julius Meinl shall select, before 9 October 2018, at 06:00 PM UTC +0, a single poem to advance to the next stage, by applying the evaluation criteria below.

Each country listed in Annex 1 shall have to submit the winning poem to the headquarters of the Organizer in Austria before 9 October 2018, at 06:00 PM UTC +0, to start the second selection stage. All the poems advanced to the second selection stage will be translated into English.

Second stage – Top 8 selected poems

Before 18 October 2018, between 09:00 AM – 06:00 PM UTC +0, the representative of Julius Meinl at the headquarters shall perform the final judging, on the basis of the criteria below, and shall select 8 winners, that is 8 winning poems from the 20 poems from the countries participating in the Campaign.

The last winning poems will be announced on www.meinlcoffee.com, in the Campaign section, before 01 December 2018.

Both judging stages imply scoring each criterion with 1 to 5 points, and the final score shall be the sum of points scored to the 6 evaluation criteria applied by the jury as bellow.

 

Judging Criteria:

  • Originality and creativity of the chosen theme;
  • Coherent wording;
  • Impact of the poem and the ideas therein;
  • There are no writing or grammar errors in the text;
  • The text shall not contain vulgar or offensive elements;
  • The text shall not contain any other registered or unregistered marks;

The lyrics of the 6 winning poems, after validation of the winners, will be used by the Organizer in various communication channels and media materials.

 

12.2. Contacting the winners, Validation and Delivery of the Prizes

The winners shall be announced within the period 1-2 November 2018, from 08.00 AM UTC +0 to 04.00 PM UTC +0 2018.

The winners shall be announced by phone and/or by e-mail, in English and/or in their native language.

The Organizer shall try to contact the winner by e-mail no more than 2 times during the period and time interval mentioned in the above paragraph. In the event that the winner replies to none of the attempts made to contact them, the winner concerned shall be declared invalidated, and loose their right to acquire the prize.

The validation process shall consist of:

  • Observance of the conditions laid down under Section 3;
  • Confirmation by the winning participants of their contact data and submission by email of a scanned copy of an ID document to a contact address communicated by the Organizer before 5-6 November 201816, 04:00 PM UTC +0
  • Confirmation, before 5-6 November 2018, 11:59 PM UTC +0, of the originality of the poem entered by sending an acceptance statement concerning the prize to the e-mail address communicated by the Organizer. In this statement the participant:
  • Represents that the poem presented is his/her own creation, and that he/she holds all statutory rights over its verses, meaning no rights of other persons or entities are thus infringed, including, without limitation, any copyright.
  • He/she gives his/her permanent and irrevocable consent for the Organizer, Julius Meinl Industrieholding GmbH, and any and all third parties indicated by the Organizer to use the recorded poem at any given time and to reproduce or publish the poem on any media (e.g. online) platform for any purpose, commercial or non-commercial, including, in particular, without limitation, the sale of the organizer’s products and services.
  • All granted rights may be transferred to any third party, upon the Organizer’s decision, without prior notice to the participant.
  • This acceptance statement concerning the prize will be sent by the Organizer in English. The responsibility for the translation of the consent into the national language, where the winner does not understand English, is incumbent to the Organizer. The signed copy of the consent which needs to be submitted by the winner to the Organizer before 6 October 2018, 04:00 PM UTC +0 shall be of the one initially supplied by the Organizer, drafted in English.

 

Once the Organizer receives the documents required for validation before 6 October 2018, 11:59 PM UTC +0, the participant shall be validated.

In the event that the Organizer does not receive the necessary documents before 6 October 2018, 04:00 PM UTC +0, the participant shall be invalidated and shall loose the prize, WITH NO LIABILITY WHATSOEVER ON THE PART OF THE ORGANIZER. The Organizer shall not grant the prize anymore.

Any error and/or omission in the personal data supplied to the Organizer implies no liability whatsoever for the latter, as the accuracy of the contact data supplied by Participants is their responsibility. The Organizer shall not be liable in the event that a winning participant cannot be contacted due to an incorrect, incomplete, unregistered etc. phone number/e-mail address, or the winner does not answer the phone call and does not reply to the e-mail by 2 November 2018, 11:59 PM UTC +0.

The remaining provisions of this Regulation (authenticated under no. 2276 by Notary Public Nica Oana Raluca on 2 October 2018) shall remain unchanged.

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